Menlyn Park - Enter our World

Procedure for Application

Please send us on a company letterhead, a full proposal regarding the promotion, including a floor plan and layout of the exhibition, product description, the aim of the promotion, photographs of previous exhibitions, or visuals of what it will look like, advertising in support of the promotion and the description of the activities on the stand.

•	Once you have confirmed dates we will need a certificate of public liability that covers you outside your normal premises. Dates of cover must be included.
•	Fica documents will be required.
•	If the proposal meets with the centre's standards, a contract will be drawn up.

Promotions in Menlyn Park Shopping Centre must be professional, of a world class standard and add value to the centre. Exhibitions that merely aim to take advantage of the traffic in the centre are not allowed.

Set Up Times

To prevent congestion and interruptions whilst you set up; please ensure that you set up is done during the following times:

•	After 7pm the day prior to exhibition. (After 8pm should there be another exhibitor on the court prior to you setting up-Please liaise with Bee regarding).
•	Before 8h30am on the date of commencement of your exhibition.
•	NB Height restriction at Menlyn is 1.8m and 2m width for all courts. Please ensure that your technical frames do no exceed this regulation.
•	Maxis court has a height restriction of 1.6 meters.
•	Ensure that all promotional and other technical items are set up within the demarcated carpet area. This is in line with our fire and security regulations.
•	Before assembling the exhibitor must report to the Marketing Representative, who will show them where the exhibition area is.
•	All exhibitors are subject to spot checks and inspections by Centre Management and the Marketing team.
•	We reserve the right to change or remove any items that aren't satisfactory on the stand.

Packing Up

•	The exhibition court must be packed up and vacated no later than 8pm on the last day of your exhibition as we have exhibitors coming in that evening for the next day. NO EXCEPTIONS.
•	No boxes or litter should be left lying around on the Courts or in the service passages.

Duration of the Exhibition

•	The exhibition must be manned at all times during the course of the exhibition in accordance with centre trading hours which are: Monday – Thurs 09h00 – 19h00 Friday 09h00 – 21h00 Sat 09h00 – 19h00 Sunday 09h00 – 17h00 Public holidays: 09h00-17h00
•	Over December, extended trading hours will apply
•	A R1000 fine will be imposed should we find that your stand is not manned during Shopping Centre hours.

Promoters

•	Promoters must not go beyond the carpeted area of their stand when promoting
•	Promoters must not approach customers as customers must feel free to approach promoters only should they be interested
•	Promoters must respect the personal space of shoppers and not harass consumers
•	Eating is not allowed on the court

Failure to adhere to the rules and regulations will result in the promoters being removed off the stand with immediate effect.

Equipment

•	Please ensure that you bring your own requirements/equipment for exhibitions as we do not provide any.
•	Table clothes must be full length, ensuring that the full length of the table is covered.
•	Should you be using an extension cord, please ensure that you secure it with black duck tape. Failure to do so will result in a R100 fine, payable with immediate effect or removal of the promoter from the court area until the matter has been resolved.
•	Exhibitors are not allowed to roam the centre or to distribute leaflets, brochures or flyers.

Sales

Sales are not allowed from the exhibition court. Management reserves the right to prohibit any sales from the exhibition court should they be in direct conflict with any of our tenants business interests.

Vehicle Exhibitions

Ensure that the vehicle tank has no more than 5 litres of fuel, is fitted with a car fire extinguisher and has no oil leaks.

Cancellations must be made at least seven days prior to the exhibition (excluding weekends and public holidays) otherwise the exhibitor will be obliged to pay the full amount regardless or not of whether they will be exhibiting.

Please do not hesitate to contact Lorraine Jacobs on (012) 471 0637 or menlynsales@primelife.co.za if you require any further information.